Posting Period Variants in SAP

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<4>Posting Period Variants in SAP

Posting Period Variant is an accountant for the opening and closing of periods in a Fiscal Year for postings to take place. The Posting Period Variants ( PPV ) in SAP are used to control which accounting period is open for postings and ensuring that the closed period remains balanced and reconciled. We can assign posting period variants to one or more company codes.

Important Points – Posting Period Variants Scenarios

Posting Periods can be opened and closed for all company codes in SAP by the PPV.
Posting period variant controls what period to be open and what to be close for a particular company code in SAP.
One posting period can be assigned to one or more company codes as per requirements.

Steps to Create Posting period variants in SAP:-

Step 1:-

Type SPRO in the Command Field of the SAP Easy Access Menu Screen and press Enter key on the Keyboard.

Step 2:-

Click SAP Reference IMG Icon

Step 3:-

In the next screen, follow the menu path to create a posting period variant.

IMG Menu Path:-

SPRO > Implementation Guide for R/3 Customizing (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Posting Periods –> Define variants for open posting periods

Step 4:-

The define posting period variants screen is displayed; click on new entries to create SAP PPV

Step 5:-

Enter four-digit code in the Variant field, update the variant name in the name field. Here we created posting period Variant ADO6

Now Posting Period Variant AD06 is defined in SAP.

What are Open and Close Posting periods

The posting periods can be maintained as per account type and the year which is to be open & which is to closed. The Posting Period Variant is used to control which accounting period is to be open for posting and ensuring that closed periods are remain balanced and reconciled.

Important Points – Open and Close Posting Periods in SAP

Posting period variant (PPV) manages to open and close posting periods in SAP System.
PPV controls the posting periods what to be open and close for a particular company code.

Path for Define open and close posting periods:-

Implementation Guide for R/3 Customizing (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Documents –> Posting Period –> open and close posting periods.

Transaction code open and close posting periods:-

OB52

Step 1 :-

Type SPRO in the Command Field of the SAP Easy Access Menu Screen and press Enter key on the Keyboard

Step 2 :-

Click SAP Reference IMG

Step 3 :-

In next screen follow the menu path to Define Variant for open and close posting periods

Step 4 :-

Click on New entries to Define Variant for Open and Close Posting Periods.

Step 5 :-

In Next screen update the required data as described below

Variant:–

Enter four digits Posting Period variant Code
A:–

Select Account Type ( A )

+ = Valid for all Account Types (masking)

A = Assets

D = Customers (A/R)

K = Vendors (A/P)

M = Materials

S = General Ledger Accounts.
From Account:-

Keep Blank
To Account:–

Update Account
From Period 1:–

Enter Starting Period
Year:-

Enter Year
To Period:–

Enter Ending Period
Year:–

Enter Year
From Period 2:–

Enter First Special Period
Year:–

Enter Year
To Period:-

Enter Special Period
Year:-

Enter Year
Authorization group ( AuGr ):-

You can assign authorization groups in which some periods can only be opened for particular users.
Click on save icon to save the defined open and close posting periods

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