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    How to Define Tolerance group for vendors /Customers

    Define tolerance group for vendors /Customers
    Importance of tolerance group: –

    The tolerance group is very important to define in SAP system to facilitate dealing with the differences in payment

    SAP R/3 IMG Menu Path: –

    IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > Outgoing payments > Manual outgoing payments > Define Tolerances (Vendors)

    IMG > Financial accounting > Accounts receivable and accounts payable > Business transactions > incoming payments > Manual incoming payments > Define Tolerances (Customer)

    Transaction Code: – OBA3

    Enter transaction code OBA3 in the SAP command field and press enter

    Click on “New Entries” to define tolerance group for customers and vendors.

    Update following data
    1. Company code : –

      Enter your company code

    2. Tolerance group: –

      Keep blank tolerance group field and update the description of tolerance

    3. Permitted Payment differences: –

      Enter amount and percent for gain and loss i.e 100 inr or 5% whichever is lower.

    Click on save icon to save the configured data. You have successfully maintain tolerance group for vendors and customers.

    Maintain terms of payment

    The following tutorial guides you how to Maintain terms of payment in SAP. We are creating payment term key CP03 which is applicable for both customers and vendors.

    Payment terms:

    If the payment is made with in 14 days – 5% discount, or with in 20 days – 2% discount, net due 30 days.

    SAP IMG Path: –

    SPRO >SAP Reference IMG (F5) > Financial accounting > Accounts receivable and accounts payable > Business transactions > Incoming invoices / Credit memos >> Maintain terms of payment

    Transaction code: – OBB8

    Step 1: –

    Yo can get the payment term configuration screen by IMG path or by entering t-code OBB8

    Click on “New entries” to create new payment terms

    Step 2: –

    In new entries screen, enter the following fields

    1. Payment terms:

      Enter four digits payment term key.

    2. Sales text:

      Enter a short description of payment term key and text limit is 30 characters.

    3. Own explanation:

      This field is used to give a detail explanation of payment term key. It will be override the explanation that is automatically generated by the system.

    4. Customer:

      Select this option if the payment term to be used for Customer accounts (accounts receivable).

    5. Vendor:

      Select this option if the payment term to be used for Vendor accounts (accounts receivable).

    6. Block key:

      If Select appropriate block key to block certain activities like payment block, payment clearing etc.

    7. Select appropriate base line date calculation option from the list.

    8. Percentage:

      Enter the discount percentage rate.

    9. No of Days:

      Enter the no of days from base line date for which the discount percentage rate is valid.

    10. Fixed rate:

      If you don’t want to use base line date, enter the days of month that the discount ends.

    11. Explanation: –

      Detailed explanation automatically generated by the system

    Select save button to save the configured data. Successfully we have maintained terms of payment for vendors and customers.


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