Fiscal Year Variant in sap

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Fiscal Year Variant in sap

Definition:-

A fiscal year is divided into a number of posting periods, and each posting period in an accounting period is defined by a start date and end date

The fiscal year in SAP can be defined as year dependent or Year Independent

Year independent –

Same number and dates for the periods every year
year dependent –

Periods can be different from year to year

Define Fiscal year Variant:-

Fiscal year variant is used to define the fiscal year

A Fiscal year variant contains the 12 normal posting periods and 4 special periods. We can define a maximum of 16 posting periods for each year. Special periods are used for Year-end activities

Fiscal Year Variant in SAP – Scenarios

Standard SAP system delivers with server fiscal variant keys to meet business requirements.
You can use the standard fiscal year variants as per your organization’s needs.
You can define FYV as – Calendar fiscal year variant, Shortened Fiscal year variant, Non-calendar fiscal year variant.

Steps for configuring the Fiscal year variant:-

Step 1:-

Enter SPRO Transaction Code in the SAP Command field and press enter

Step 2:-

In the next screen, select SAP Reference IMG

Step 3:-

In the next screen, Display Img, follow the Menu path

SAP Reference IMG –> Financial Accounting –> Global Settings –> Fiscal Year –>Maintain Fiscal Year Variant

Step 4:-

In the next screen, select New Entries to create Fiscal year

Step 5:–

New entries to Create fiscal year variant screen, update the following information.

In the field Fiscal year variant FV, enter the two digits unique code
In the description field, update the name of Fiscal year Variant
Select the year-Dependent option if the Periods are different from year to year
Select Calendar yr option if same number and dates for the periods of every year
Update 12 in the Number of posting periods field
Update 4 in the No. of Special Periods Field.
After updating the required data and click on the save icon

Step 6:–

Now update the periods for the fiscal year variant.

It is a mandatory step to update the periods for the Fiscal year variant; if you don’t update periods, when you are posting documents – you will get an error as “For the AD Fiscal year variant, no period is defined for.

Block Fiscal Year Variant AD and Double Click on Periods folder

Step 7:-

Select New Entries Button

Step 8:-

Maintain the Periods for the Fiscal Year

First Column – Month
Second Column – Day
Third Column – Period
Fourth column – Year Shift

After Maintain Fiscal Year Variant Periods, Click and Save icon.

How to Assign Company Code to Fiscal Year Variant

A single Fiscal Year Variant can be assigned for multiple company codes. The link between Fiscal Year Variant and Company Code is established through assigning Company Code to Fiscal Year Variant.

Important points to be remembered

All the fiscal year variants are to be assigned with the company code before any transactions.
You can also assign company code to fiscal year variant directly through global parameters setting (Tcode OBY6)
After the assignment of fiscal year variant FVV to company code, you can post transaction codes to a company code.

Path for Assign Company Code to Fiscal Year Variant

SPRO > Implementation Guide for R/3 Customizing (IMG) –> Finance Accounting –> Finance Accounting Global Settings –> Fiscal Year –> Assign Company Code to Fiscal Year Variant

Transaction Code for Assign Company Code to Fiscal Year Variant

T Code > OB37

Assign Company Code to Fiscal Year Variant Configuration Steps:-